National logistics provider: AP OCR and SharePoint filing
AP cycle: 4 hours to 15 minutes per batch
OCR and workflow logic plugged into an existing SharePoint-based AP process. No new software, 100% automated filing.
National logistics provider operating across multiple depots, with a SharePoint-centric AP process.
Where they started.
Finance staff manually downloaded every supplier invoice during each AP run, renamed each one by hand, then filed it into a SharePoint folder based on cost centre.
Naming conventions drifted between depots, which broke downstream reporting and made audit lookups painful.
The finance team spent hours sorting invoices after each AP cycle, instead of reviewing or analysing them.
What Ordron shipped.
Ordron automated the Accounts Payable filing process using OCR and workflow logic, without introducing any new software.
- Extracted vendor, department and cost category from every invoice via OCR.
- Automatically renamed each invoice against the existing naming convention.
- Filed invoices to the correct SharePoint folder per cost centre, without human handling.
- Integrated into the existing AP run. No new platform, no retraining.
Platforms involved
SharePoint · Native AP
What changed after go-live.
Every figure below is a number the client saw, not an aspirational projection.
- AP cycle per batch
- 4 hrs → 15 min
- Manual downloads eliminated
- 100%
- New software introduced
- 0
Audit traceability improved because every file followed the same naming rule.
Finance staff moved off data entry and into exception review and analysis.
Reporting delays caused by inconsistent filing disappeared.
Run the numbers for your own finance stack.
Pick your platform and team size. The calculator returns an annual cost of manual finance and a likely payback window.
Your stack, your number.
Full written breakdown emailed on request.
All dollar figures in AUD. Assumes a blended finance rate of $55/hour and 50 working weeks per year.
Your annual cost of manual finance
$106,400
Ordron-style automation typically captures $79,500 of that per year. On a typical $10,000 project, payback lands at roughly 7 weeks.
Closest pattern matches.
Different industries, similar shape of problem.
- Manufacturing
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75% of invoices processed automatically
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- Logistics
Xero AR and reconciliation
80% reduction in AR reconciliation time
Auto-coded GL tags, automated bank reconciliation and real-time aged-receivables visibility in Xero.
Want a result like this one?
The automation diagnostic takes five minutes and surfaces where your stack is leaking hours. The Automation Roadmap goes deeper and gives you a written report with specific automations named, whether you engage Ordron or not.