Ordron
Document capture platform

Hubdoc automation, built for Australian finance teams.

Xero-tied bill and receipt capture that stops at ingestion. The automation opportunity is the coding, approval, multi-entity routing and archive queryability on top.

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Hubdoc running on a laptop in an Australian finance office, used as the hero image for the Hubdoc automation hub

named automations shipped on Hubdoc

10

Context

Why Hubdoc matters for mid-market finance.

Hubdoc is the Xero-owned capture layer sitting in front of a very large share of Australian finance teams. It does one thing well, which is pull supplier bills and receipts out of inboxes, scans and folders, and feed them into Xero. The automation opportunity is not in what Hubdoc already does. It is in what happens after Hubdoc: the coding, the approval, the multi-entity routing, the exception handling, and the three years of captured documents sitting in a Hubdoc archive nobody has ever queried. Most Hubdoc deployments use a fraction of what the wider AP workflow could be if the layers above capture were built properly.

Hubdoc is the ledger. The hours live in the gaps between Hubdoc and everything else in your stack. The job is to close those gaps, not to replace Hubdoc.
Ordron build principle
Where the hours go

The four signals that Hubdoc is costing you more than it should.

  • Hubdoc grabs the bills but my team still codes every single one manually against our supplier rules.

  • We've got three years of Hubdoc data and no way to query it for anything useful.

  • Receipts from drivers go into Hubdoc and disappear. Nobody knows what's been processed until month-end.

  • We run three entities through one Hubdoc and half the routing decisions are made manually because the rules never got built.

What we’ve shipped

10 automations we’ve built on Hubdoc.

Grouped by where they sit in your finance month. Each one is a named build Ordron has shipped, not a capability slide. Tap a card to see what it actually does.

Accounts Payable

4 automations

Reconciliations

1 automation

Reporting

2 automations

Operations

3 automations
Cost of inaction

What Hubdoc is costing your team in manual work.

Slide in your team size, invoice volume and close duration. The headline number and the line-by-line breakdown are always visible. Enter your email to unlock the top three automations for Hubdoc and the written roadmap PDF.

Hubdoc calculator

The Hubdoc hours, in dollars.

Pre-set to Hubdoc. Change team size and volume to match yours. Written roadmap PDF emailed on request.

5people
1FTEs in finance and accounting30
300per week
0Bills in plus AR invoices out1,500
10days
1From period end to signed-off reports20
Current platformChanges the named automations shown

All dollar figures in AUD. Assumes a blended finance rate of $55/hour and 50 working weeks per year.

Your annual cost of manual finance

$106,400

Ordron-style automation typically captures $79,500 of that per year. On a typical $10,000 project, payback lands at roughly 7 weeks.

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See every line, plus the prioritised roadmap for Hubdoc.

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The approach

How Ordron automates on Hubdoc.

Ordron keeps Hubdoc in place for what it does well (ingestion and scanning) and builds the coding, approval and exception layers on top. OCR quality checks sit between Hubdoc and Xero to catch the 10 to 15 per cent of documents Hubdoc misreads. Historical Hubdoc data gets mirrored into the controlled database layer, so three years of captured bills become queryable data rather than a folder you click through. Multi-entity routing runs against explicit rules, not a team member's memory.

  1. Database-first

    Every transaction, contact and tracking category writes to a structured Azure-hosted database you own. The platform stays the ledger; your data is never vendor-locked.

  2. Automation layer

    OCR, coding models, matching rules and approval workflows run next to the platform, tuned to your chart of accounts and approval thresholds.

  3. Control Panel

    Your team logs into one interface to review exceptions, see throughput, and audit every automated action, with a named owner for every exception path.

Proof

Hubdocwork we’ve shipped.

Go deeper

Related automation guides.

The pillar guides unpack each function across every platform, not just Hubdoc. Useful when you are benchmarking or briefing the rest of the leadership team.

Next step

Ready to see where Hubdoc is costing you the most?

Book a Roadmap and we shadow your Hubdoc workflows for an hour, then deliver a written report inside 48 hours naming the top three automations for your team. Or run the 5-minute diagnostic first, your call.

Book your Roadmap

60 minutes. Written report. Yours to keep.

Find your automation quick wins

5-minute diagnostic. Instant results.