Family-owned logistics operator: legacy ERP bridge
160+ hours per month saved
RPA bot that drives a legacy ERP interface, validates with SQL, and syncs clean data into Xero and reporting dashboards, without replacing the ERP.
Family-owned logistics operator running a twenty-year-old ERP with no APIs, alongside Xero.
Where they started.
A twenty-year-old ERP with no APIs and limited vendor support.
Staff were re-keying invoice and job data into the ERP, then exporting it into Xero.
More than 40 hours each week were burned on manual entry.
Double-entry errors were frequent, and ERP replacement had been priced out.
What Ordron shipped.
Ordron implemented an RPA workflow that made the legacy ERP behave like a modern system, without replacing it.
- Automated login and navigation of the ERP interface, the way a user would drive it.
- Extracted required reports and validated them with SQL checks.
- Synced clean data into Xero and Google Sheets dashboards.
- Left the legacy ERP in place. No ripping, no replacing.
Platforms involved
Legacy ERP · Xero · Google Sheets
What changed after go-live.
Every figure below is a number the client saw, not an aspirational projection.
- Less manual entry
- 85%
- Back to the business
- 160+ hrs / month
- Error rate
- <1%
The business modernised reporting while keeping its existing ERP investment.
Double-entry errors stopped because the bot and the SQL check were the single source of truth.
The team got the ERP replacement benefit without the ERP replacement cost.
Run the numbers for your own finance stack.
Pre-set to Xero. Change platform and team size to match yours.
Your stack, your number.
Full written breakdown emailed on request.
All dollar figures in AUD. Assumes a blended finance rate of $55/hour and 50 working weeks per year.
Your annual cost of manual finance
$106,400
Ordron-style automation typically captures $79,500 of that per year. On a typical $10,000 project, payback lands at roughly 7 weeks.
Closest pattern matches.
Different industries, similar shape of problem.
- Logistics
Xero AR and reconciliation
80% reduction in AR reconciliation time
Auto-coded GL tags, automated bank reconciliation and real-time aged-receivables visibility in Xero.
- Manufacturing
Multi-system data flows
Monthly close cycle cut by 80%
Hybrid RPA and rule-based transforms consolidate Xero, a custom inventory tracker and Excel forecasts into a single SQL-backed reporting layer.
Want a result like this one?
The automation diagnostic takes five minutes and surfaces where your stack is leaking hours. The Automation Roadmap goes deeper and gives you a written report with specific automations named, whether you engage Ordron or not.