Mid-sized manufacturer: multi-system data flows
Monthly close cycle cut by 80%
Hybrid RPA and rule-based transforms consolidate Xero, a custom inventory tracker and Excel forecasts into a single SQL-backed reporting layer.
Mid-sized manufacturer running finance in Xero, a custom inventory tracker and Excel forecasting models.
Where they started.
Finance lived in Xero, inventory lived in a custom tracker with no API, and forecasting lived in Excel.
Staff copied data between systems by hand, which kept forecasts out of step with the finance numbers.
Monthly management packs took two to three days to compile.
Production planning was always working off slightly stale data.
What Ordron shipped.
Ordron designed a hybrid automation workflow that unified the three sources without rebuilding any of them.
- RPA drove the custom inventory tracker where no API existed, on a schedule.
- Rule-based transformations aligned finance and operations data against a shared definition.
- Consolidated data landed in a SQL hub that fed automated dashboards.
- Exceptions were surfaced so the team could investigate mismatches instead of hunt for them.
Platforms involved
Xero · Custom inventory · Excel · SQL
What changed after go-live.
Every figure below is a number the client saw, not an aspirational projection.
- Faster monthly reporting cycle
- 80%
- Finance / ops mismatches
- Eliminated
- Production planning signal
- Real-time
Production planning and finance stopped arguing about whose spreadsheet was right.
The monthly pack became a review exercise, not a data-wrangling exercise.
Adding a new data source became a configuration change, not a rebuild.
Run the numbers for your own finance stack.
Pre-set to Xero. Change platform and team size to match yours.
Your stack, your number.
Full written breakdown emailed on request.
All dollar figures in AUD. Assumes a blended finance rate of $55/hour and 50 working weeks per year.
Your annual cost of manual finance
$106,400
Ordron-style automation typically captures $79,500 of that per year. On a typical $10,000 project, payback lands at roughly 7 weeks.
Closest pattern matches.
Different industries, similar shape of problem.
- Manufacturing
Automated invoice and reporting hub
75% of invoices processed automatically
Email intake, OCR extraction, PO matching, auto-approval under preset rules, and a live spend dashboard.
- Distribution
On-demand finance reporting
Reporting: overnight lag to on-demand
Daily management packs compiled automatically from Xero, a TMS and spreadsheet exports, delivered before 8 a.m.
- Logistics
Legacy ERP bridge
160+ hours per month saved
RPA bot that drives a legacy ERP interface, validates with SQL, and syncs clean data into Xero and reporting dashboards, without replacing the ERP.
Want a result like this one?
The automation diagnostic takes five minutes and surfaces where your stack is leaking hours. The Automation Roadmap goes deeper and gives you a written report with specific automations named, whether you engage Ordron or not.